Gravenhurst Academy

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Please contact us for information about the Bedfordshire East Schools Trust Admissions Policy for 2017/18.


Gravenhurst Academy has an agreed admission number of 15 for entry to the reception year.

The school abides by the Statutory Code for Admissions 2014, and will consult regularly with stakeholders and parents over the school capacity and admissions number.

Unfortunately, a nursery place at the school cannot guarantee a place in the reception year, so parents must apply for a reception year place in accordance with the co-ordinated admissions arrangements.

Should the number of applications for admission exceed 15 children, the following criteria will be used to determine how places are allocated (as per the requirements of our Local Authority):-

  • All 'looked after' children  or children who were previously ‘looked after’ (see definition)
  • Pupils living in the catchment area with siblings at the school (see definition of sibling)
  • Pupils living in the catchment area;
  • ‘Very exceptional’ medical grounds (see definition);
  •  Children of permanent staff (see definition)
  • Any other children



1. Should there be more children with an equal right to admission to the Academy than the number of available places, the tie break will be the distance the pupil lives from the Academy, measured in a straight line, using the Local Authority computerised mapping system, with those living closer to the Academy receiving the higher priority. The distance will be measured from the address point of the pupil’s home to a point on the Academy site determined by the governing body of the Academy. Priority will not be given within each criterion to children who meet other criteria.

2. The Local Authority will normally offer a place at the catchment area school if parents apply for a place at that school during the normal admissions round.  However, we regret that a place at the catchment area school cannot be guaranteed.  If a pupil moves into the catchment area outside the normal admissions round (or after the allocation process has been completed) it may be more difficult to offer a place at the catchment area school if this would mean exceeding the admission number at the school.  In this case, a place will normally be offered at the next nearest  school  or academy which caters for pupils of the same age and has places available.

3. Pupils who have a Statement of Special Educational Needs are required to be admitted to the school which is named on the statement, even if the school is full.  Pupils identified for admission through the In-Year Fair Access Protocol will also be admitted even if the school is full.


'Looked after' children

A ‘looked after’ child is a child who is (a) in the care of the local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (see Section 22 (1) of the Children Act 1989).

 Previously ‘looked after’ children

A previously ‘looked after’ child is one who immediately after being ‘looked after’ became subject to an adoption, residence, or special guardianship order.  An ‘adoption order’ is an order under section 46 of the Adoption and Children Act 2002.  A ‘residence order’ is an order settling the arrangements to be made as to the person with whom the child is to live under section 8 of the Children Act 1989.  Section 14A of the Children Act 1989 defines a ‘special guardianship order’ as an order appointing one or more individuals to be a child’s special guardian (or special guardians).


A sibling is defined as a brother or sister half brother or sister, adopted brother or sister step brother or sister or the child of the parent/carer’s partner, and in every case the child should be living at the same address.  The sibling must be in the school at the time of application and be likely to remain in the school at the proposed date of admission.

 ‘Very Exceptional’ Medical Grounds

‘Very exceptional’ medical grounds refers to cases where there are exceptional medical reasons which make it essential that a child should attend a particular school and where the preferred school is the only school locally that could meet the child's needs.  A medical report from the child's doctor or consultant must be submitted with the application form, setting out valid medical reasons why it is essential for the child to be admitted to the school in question and the difficulties that would be caused if the child had to attend another school. The comments of the Authority's medical officer may be sought to decide whether it is essential for a child to be admitted to the preferred school on medical grounds. Admission on medical grounds cannot be considered where the medical condition relates to that of a parent, brother or sister or otherrelative/childminder.
Home Address

A pupil's home address will be regarded as the address of the parents or guardians with parental responsibility with whom the child normally lives.  This will not usually include grandparents, aunts or uncles.  Where a child spends time with parents at more than one address, the address used to allocate a school place will be the one at which the pupil is ordinarily resident and where the child spends the majority of the school week (Mondays to Fridays) including nights.  If there is any query on the home address this will be checked against official documentation. E.g. council tax bill, a recent utility bill (gas, electricity or water), a rental agreement, child benefit annual statement or family tax credit information.

Permanent Staff

Staff that work within BEST (Bedfordshire East Schools Trust) on either a fulltime or part time basis.  The parent must be a permanent member of the workforce and the member of staff has been employed at the school for two or more years at the time of application and/or recruited to fill a vacant post where there is a demonstrable skill shortage.

 In-Year Admissions

Requests for admission into other year groups should be made direct to the school on the In-Year Application form. The form is available from the school or Local Authority and can also be downloaded from the Local Authority website.

 Appeals / Waiting Lists

Parents of pupils not offered a place at the school will have the right of appeal to an independent Admissions Appeal Panel. Any pupil refused a place will be placed on a waiting list, which will be prioritised in accordance with the admissions criteria. Waiting list for the normal year of entry will be maintained until the end of the Autumn term. Parents are requested to inform the school if they wish their child’s name to remain on the waiting list. Waiting lists for admission into other year groups will be maintained for the whole of that academic year.

Admissions above the published admission number

The Central Bedfordshire Admissions Forum has agreed the following exceptions which may result in the admission number for a school being exceeded and which have been adopted by the Governors.

For the normal admissions round:

  • The admission of catchment area pupils, where the parent has expressed a preference (whether first, second or third), for the catchment school as part of the normal admissions round and in accordance with the published admissions arrangements. This is not, however, a guarantee of a place

For in-year admissions:

  • The admission of pupils who have a Statement of Special Educational Needs which names the school, when that pupil has either been assessed or moved into the area outside the normal admissions round
  • The admission of pupils in accordance with the Fair Access Protocol
  • The admission of pupils who have moved into the area, where there is no other suitable school within a reasonable travelling distance, or where the admission of an additional catchment area child would not prejudice the provision of efficient education or the efficient use of resources. Before admitting children under this exception, governing bodies that are their own admission authority should consult their Local Authority who will be able to advise whether the first of these conditions applies
  • The admission of a looked after child outside of the normal admissions round
  • The admission of a twin or children from multiple births
  • The admission of service children
  • The admission of a child in very exceptional circumstances in which the Local Authority and the Head Teacher are in agreement that not to agree to admit the child would be perverse

 Schools Adjudicator

Any person or body who considers that any maintained school or academy’s arrangements are unlawful, or not compliant with the School Admissions Code or relevant law relating to admissions, can make an objection to the Schools Adjudicator. Objections must be referred to the Schools Adjudicator. Further information on how to make an objection can be obtained from the Office of the Schools Adjudicator.